Accounting & Operations Coordinator

* Handle day-to-day bookkeeping, including accounts payable and accounts receivable.
* Maintain accurate records of financial transactions using accounting software (QuickBooks).
* Process employee expenses.
* Reconcile accounts and track cash flow, providing reports to the management team.
* Assist with preparation and submission of tax-related documents and liaise with external accounting firms for financial statements and audits.
* Maintain accurate records for corporate expenses and vendor invoices.

Purchasing and Procurement:

* Work with engineering and operations teams to oversee the weekly procurement process for materials, supplies, and equipment needed for drone development and operations.
* Source and evaluate vendors and suppliers, negotiate contracts, and manage relationships to secure competitive pricing and favorable terms.
* Ensure purchasing decisions align with the company’s budget and project needs.
* Create and manage purchase orders, monitor delivery schedules, and verify the receipt of goods.
* Work with engineering and operations teams to forecast material needs and ensure timely procurement of critical components.

Inventory Management:

* Manage inventory levels for all supplies, materials, and components used in the design, development, and testing of UAVs.
* Conduct regular inventory audits to ensure that physical stock levels match the digital records.
* Implement and maintain efficient inventory tracking systems to minimize overstock, stockouts, and waste.
* Maintain an organized inventory database, tracking materials, equipment, and tools used by internal teams.
* Oversee the storage and security of sensitive or high-value inventory items.

Vendor and Supplier Management:

* Cultivate and maintain positive relationships with key suppliers to ensure the smooth and efficient flow of materials.
* Work with suppliers to resolve any issues, delays, or discrepancies in orders or deliveries.
* Monitor vendor performance and identify opportunities for cost savings and process improvements.
General Operations Support:

* Assist in administering office supplies, equipment, and other operational needs for the company.
* Provide support to other departments in day-to-day operations, including coordinating team resources and tracking equipment use.
* Assist with the coordination of other operational tasks as needed by the leadership team.
* Ensure compliance with internal policies, procedures, and external regulations.

* Bachelor’s degree in Accounting, Business Administration, Finance, or a related field, or equivalent experience.

Experience:

* At least 2-3 years of experience in accounting, bookkeeping, purchasing, and inventory management.
* Strong understanding of bookkeeping principles (accounts payable/receivable, payroll, reconciliations, etc.).
* Proficiency in using accounting software like QuickBooks, Xero, or similar tools.
* Experience managing inventory and working with vendors in a small to mid-sized business environment.
* Ability to forecast needs and track budgets in a growing company.

Skills and Abilities:

* Strong organizational skills with the ability to prioritize tasks and meet deadlines.
* High attention to detail and a strong focus on maintaining accurate records.
* Proficiency in spreadsheets and other tools.
* Excellent communication skills, both written and verbal, to interact with vendors, suppliers, and internal teams.
* Problem-solving and analytical skills, particularly in procurement and inventory management.

Bonus Skills:

* Previous experience working in a technology or engineering-driven environment.
* Familiarity with drone technology and the types of materials/components used in UAV systems.

* Innovative Work: Contribute to cutting-edge technology in the autonomous drone and robotics industries, working alongside passionate engineers and innovators.
* Career Development: As a growing company, we offer opportunities for career growth and the ability to * shape and optimize business operations.
* Collaborative Culture: Join a close-knit team where your input is valued, and you can have a real impact on company success.
* Competitive Compensation: We offer a competitive salary and benefits package to support your professional growth and work-life balance.

Application Deadline: Please submit your application by March 31, 2025.

Interview Process: Selected candidates will be contacted for an initial phone interview to discuss their experience. Successful candidates will be invited for an in-person or video interview to meet the team.

Final Decision: We aim to make a final decision within one week and will notify all applicants accordingly.